#DOCUMENT INSPECTOR IN EXCEL 2016 WINDOWS#

It is a good idea to use the Document Inspector before you share an electronic copy of your Word document, such as in an e-mail attachment. You can use the Document Inspector to find and remove hidden data and personal information in Word documents. The Document Inspector can find and remove this XML data.įind and remove hidden data and personal information with the Document Inspector

#DOCUMENT INSPECTOR IN EXCEL 2016 WINDOWS#

If you do not know whether your document contains hidden text, you can use the Document Inspector to search for it.ĭocument server properties If your document was saved to a location on a document management server, such as a Document Workspace site or a library based on Windows SharePoint Services, the document might contain additional document properties or information related to this server location.Ĭustom XML data Documents can contain custom XML data that is not visible in the document itself. Hidden text Word documents can contain text that is formatted as hidden text. Additionally, you might have added a watermark to your Word document.

Headers, footers, and watermarks Word documents can contain information in headers and footers. If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as e-mail headers, send-for-review information, routing slips, and template names. Document properties also include information that is automatically maintained by Office programs, such as the name of the person who most recently saved a document and the date when a document was created. This information can enable other people to see the names of people who worked on your document, comments from reviewers, and changes that were made to your document, things that you might not want to share outside of your team.ĭocument properties and personal information Document properties, or metadata, include details about your document such as author, subject, and title. Word documents can contain the following types of hidden data and personal information:Ĭomments, revision marks from tracked changes, versions, and ink annotations If you've collaborated with other people to create your document, your document might contain items such as revision marks from tracked changes, comments, ink annotations, or versions. Types of hidden data and personal information Learn more about Tracking and Reviewing Changes at : If you're just looking to not print comments, go to File > Print, click Print All Pages and uncheck Print Markup. Accept or reject all changes by clicking Accept All or Reject All.You must click Accept or Reject for a change before advancing the next change. Make your selection concerning each change that has been saved on the document.Click the Review tab > Track Changes (in the Changes group)> Accept/Reject Changes.To remove tracked changes from a workbook, follow these steps: Microsoft Excel includes a Track Changes feature that allows you to track changes made to a shared workbook by a user. Remove Tracked Changes manually or selectively Click the name of the sheet you want visible and click OK.Click the Home tab > Format (in the Cells group) > Hide & Unhide > Unhide Sheet.Workbooks in Microsoft Excel may contain hidden sheets that contain information. Click the Home tab > Format (in the Cells group) > Hide & Unhide > Unhide Rows or Unhide Columns.Click the Select All button, in the upper-left corner of the worksheet or press Ctrl + A.To unhide all of the cells in a worksheet: In Microsoft Excel, it is possible to hide entire rows and columns of cells within a worksheet. Selectively Display Hidden Cells, Rows, and Columns To delete a comment, right-click the cell containing the comment, and then click Delete Comment on the shortcut menu. To view a comment, click the cell and the comment will pop up. Typically, comments contain the name of the person who created them, and they appear as a small red triangle in the upper-right corner of a cell. Microsoft Excel offers the ability to add comments to workbooks. To selectively edit or remove document data, click File > Info > Properties. Edit Document Properties, Personal Information and Other Document Data The Excel Document Inspection window shown below opens up.Ĭlick Inspect to identify hidden content, and then click Remove All to remove the item of your choice.Īfter you have completed these steps, save the document, and the spreadsheet will not contain the hidden data that you have removed.

To open the Document Inspector, click File > Info > Check for Issues > Inspect Document.

Use the Document Inspector to Remove Hidden Data Avoid unintentionally distributing hidden information, such as the document's author, names that are associated with comments or tracked changes, or hidden cells or worksheets, by removing hidden data.

Document inspector in excel 2016